Unleash the Power of Allie: Our Team's Top Prompts for Your AI Transport Assistant
In the fast-paced world of transport and logistics, efficiency and real-time data are paramount. That's where Allie, Allotrac's AI Transport Assistant, is transforming how Allocators within transport companies manage their daily operations.
To help our customers, we recently asked the Allotrac team for their favourite Allie prompts. Discover their top tips below.
1. Visualise Jobs with Instant Graphs
Transform complex data into easy-to-understand visuals. Instead of digging through spreadsheets, get a quick and comprehensive overview of your workload with a simple command.
Prompt:
"Allie, can you create a graph showing all allocated jobs for this week, broken down by day?"
Why it's a top prompt: This provides an immediate visual representation of the current and upcoming workload. It helps in identifying potential bottlenecks, and ensuring a balanced distribution of jobs throughout the week.
2. Get Specific Data on Jobs in Seconds
Need to know the specifics of a particular customer's jobs? Allie can pull this information instantly, saving the hassle of manual searches and filtering through extensive records.
Prompt:
"Allie, how many jobs have we completed for [Customer Name] this month?"
Why it's a top prompt: It allows for quick and accurate responses to customer inquiries and provides valuable data for business analysis. Understanding job volume per customer helps in identifying key clients and recognising trends in our services.
3. Generate Reports on the Fly
Reporting is a critical but often time-consuming task. With Allie, generating detailed reports is as simple as asking. This frees up time to focus on analysing the information rather than compiling it.
Prompt:
"Allie, generate a report of all jobs currently in progress."
Why it's a top prompt: This command gives a real-time snapshot of all active jobs. It's invaluable for daily stand-up meetings and for managers needing a quick update on the day's operations. The ability to generate various reports (e.g., by driver, by vehicle, by job status) makes it a versatile tool.
4. Ensure Compliance with Docket Verification
Missing dockets can lead to invoicing delays and disputes. Allie helps your team stay on top of this crucial administrative task with a straightforward query.
Prompt:
"Allie, check if all jobs completed today have a corresponding docket."
Why it's a top prompt: This is a critical end-of-day check for accounts teams. It ensures that all completed work is properly documented, paving the way for smooth invoicing and reducing the risk of revenue leakage.
5. Streamline Your Invoicing Process
The final step in the job lifecycle is getting paid. Allie helps to close the loop by quickly identifying which completed jobs are ready to be priced and invoiced.
Prompt:
"Allie, show me a list of all completed jobs that have not yet been priced and invoiced."
Why it's a top prompt: It streamlines the invoicing process by creating a clear to-do list, ensuring that no completed job is missed. This accelerates the quote-to-cash cycle and improves overall cash flow for the business.
Integrate these straightforward yet effective prompts into your daily operations to leverage Allie for enhanced efficiency. We encourage you to test them with your Allotrac.io account and witness Allie's transformative potential for your transport operations.
New to Allotrac.io and curious about Allie? Start your free trial today.